I ask you ‘Do you really think you are getting the most out of your system?’.

With remote access these days, some of our clients don’t get visits from us very often, but it’s these visits that are truly valuable.

Sometimes the most valuable changes to a system are just made by me observing a client behaving badly. I don’t mean to sound rude but you have an expensive accounting package, it’s not a $300 out of the box solution. Accpac exists to make your life easier. You need to question it daily to get the most out of your system.

For example yesterday I mentioned to a client ‘why don’t you print cheques from Accpac?’,the response I got was ‘because we hand write them’. Now we all had a good laugh at the time and I don’t mean to offend the client but that answer is not acceptable. We are now implementing printed cheque runs. Sounds simple but this small change will make someones day easier and free up time for more pressing issues.

The definition of insanity: doing the same thing over and over again and expecting different results . Albert Einstein. Your accounting system is no different. The most common response I get from a client as to why they are processing something the way they are is ‘that is how we have always done it’. My response is always ‘that doesn’t mean it is right’.

I had another client recently who always mocked up an amount to balance the bank reconciliation every month. It’s was probably inherited from when a clearing account used to clear the balances out but this has not been in use for years. I was on site for another issue and I questioned this and no-one could explain why it was still done. So we changed it and now bank recs can be printed out of the system alleviating the need for another report.

I would find it hard to work in many organisations if I could not have input to the process. I live for looking at things and seeing if we can do it better. That’s my job as a consultant to help you see through the bog of your everyday work and make it better. So next time you think you don’t need us to come on site and have a chat, think again, show us a procedure that is really bugging you and let us see how the Team at Envisage could do it better, or book in for some refresher trainer to get the most our of your Accpac!.

Happy Accpacing.

Creating the New Year

On the first day of a new year you may not be ready to close your General Ledger but you will certainly want to continue processing new transactions in your submodules.

For example, you would like to continue raising sales invoices in Accounts Receivable or Order Entry.

To do this you will need to make sure that the new financial year has been created in your Fiscal Calendar so that ACCPAC is aware of the new Fiscal Periods.

To do this you must have access to the Fiscal Calendar in Common Services:

• 1. Sage ERP Accpac
• 2. Common Services
• 3. Use the toolbar navigational arrow keys to move to the last fiscal Year on record
• 4. To create the New financial year click on the “New Page” Icon
  
  

• 5. Select Save
• 6. The New Year has now been created.

Hot Tip #2 – Auto reversing GL Journals

If you use auto reversing journals in Period 12 of the current financial year, please note the reversing journal created will error.  This is because ACCPAC can not post to future financial years.

Once year end has been completed you will be able to post any error batches created by auto reversing journals.

Hot Tip #3 – Turn off Auto Posting

Since Sage ERP Accpac 5.4, General Ledger Batches have been able to be posted Automatically. If you have not run year end and you have not turned this feature off then all batches posted in the Submodules that relate to the new year will create error batches in the GL.

Under each sub module goto:

• Setup > GL Integration

And change the “Create GL Transactions by” flag from “creating and posting a new batch” to Creating a new Batch.  You can change this back once year end is complete.

Version 5.6 Product Updates

• All-in-one 5.6 Product Update (PU2) – (Accpac56 PU2.zip)
• All-in-one 5.6 Product Update (PU1) – (Accpac56aPU1.zip)

Version 5.5 Product Updates

• Account Code Change (PU3) – (sg55apu3.zip)
• Accounts Payable (PU3) – (ap55apu3.zip)
• Accounts Receivable (PU3) – (ar55apu3.zip)
• AR Inquiry (PU3)
  • MSSQL – (ur55ampu3.zip)
  • Pervasive – (ur55appu3.zip)
• Customer Number Change (PU2) – (sr55apu2.zip)
• General Ledger (PU3) – (gl55apu3.zip)
• Inventory Control (PU3) – (ic55apu3.zip)
• Item Number Change (PU2) – (si55apu2.zip)
• Lot Tracking (PU3) – (lt55apu3.zip)
• Ops Inquiry (PU3)
  • MSSQL – (uq55ampu3.zip)
  • Pervasive – (uq55appu3.zip)
• Order Entry (PU3) – (oe55apu3.zip)
• Payroll – Canadian (PU3) – (cp55apu3.zip)
• Payroll – U.S. (PU3) – (up55apu3.zip)
• Project & Job Costing (PU3) – (pm55apu3.zip)
• Purchase Orders (PU3) – (po55apu3.zip)
• Serialized Inventory (PU3) – (sn55apu3.zip)
• System Manager (PU4) – (sm55apu4.zip)
• Uni Sales Analysis Product (PU3)
  • MSSQL – (ux55ampu3.zip)
  • Pervasive – (ux55appu3.zip)
• Vendor Number Change (PU3) – (sp55apu3.zip)

Version 5.4 Product Updates

ServicePack 4 files available (System Manager Only)

• Return Material Authorization Service Pack 1 – (ra080108.exe)
• System Manager Service Pack 4 – (sm54asp4.zip)
• General Ledger Service Pack 2 – (gl080423.exe)
• Accounts Receivable Service Pack 3 – (ar080526.exe)
• Accounts Payable Service Pack 3 – (ap080526.exe)
• Inventory Control Service Pack 3 – (ic080723.exe)
• Order Entry Service Pack 3 – (oe080723.exe)
• Purchase Order Service Pack 2 – (po080605.exe)
• Project & Job Costing Service Pack 2 – (pm080507.exe)
• Canadian Payroll Service Pack 3 – (cp080616.exe)
• US Payroll Service Pack 3 – (up080616.exe)

Version 5.3 Product Updates

• General Ledger 5.3 A Service Pack 2 – (gl050331.exe)
• Accounts Receivable Service Pack 3 - (ar060629.exe)
• Project & Job Costing 5.3B Service Pack 3 – (pm060830.exe)
• Project & Job Costing 5.3A Service Pack 2 – (pm050619.exe)
• US Payroll Service Pack 2 – (up060831.exe)
• Canadian Payroll Service Pack 2 – (cp060831.exe)
• General Ledger 5.3B Service Pack 1 – (gl070313.exe)
• System Manager 5.3A Service Pack 3 – (sm050727.exe)
• Accounts Payable Service Pack 4 – (ap070326.exe)
• Inventory Control 5.3A Service Pack 3 – (ic060118.exe)
• Order Entry 5.3A Service Pack 5 – (oe070309.exe)
• Purchase Order 5.3B Service Pack 3 – (po060704)

Version 5.2 Product Updates

• System Manager Service Pack 5 – (sm050713.exe)
• General Ledger Service Pack 3 – (gl041130.exe)
• Accounts Receivable Service Pack 4 – (ar041026.exe)
• Accounts Payable Services Pack 5 – (ap060104.exe)
• Inventory Control Service Pack 4 – (ic041201.exe)
• Order Entry Service Pack 6 – (oe050621.exe)
• Purchase Orders Service Pack 4 – (po041201.exe)
• Project and Job Costing Service Pack 2 – (pm041103.exe)

Version 5.1 Product Updates

• System Manager Service Pack 3 – (sm030625.exe)
• General Ledger Service Pack 1 – (gl030609.exe)
• Accounts Receivable Service Pack 3 – (ar031127.exe)
• Accounts Payable Service Pack 2 – (ap031201.exe)
• US Payroll Service Pack 2 – (up031124.exe)
• US Payroll Service Pack 3 – (up040901.exe)
• Inventory Control Service Pack 3 – (ic030625.exe)
• Order Entry Service Pack 2 – (oe030702.exe)
• Purchase Order Service Pack 2 – (po030627.exe)
• Project & Job Costing Service Pack 1 – (pm030706.exe)
• Canadian Payroll Service Pack 2 – (cp031124.exe)
• Canadian Payroll Service Pack 3 – (cp040901.exe)

http://smist08.wordpress.com/2011/01/01/accpac-6-faq/

Click here to see the full ad.

Australian Sage channel partners CitySoft Consulting and Envisage Business Solutions have signed an agreement to jointly sell and support the Sage tier two application, Sage ERP X3.

Anthony Russo, Managing Director at CitySoft Consulting, views the joint venture as an opportunity for both companies to capitalize on the current demand for Sage ERP X3 in Australia.

”
We are excited by the prospect of leading the Asia Pacific region as a result of now establishing the best resourced and experienced Sage ERP X3 project team here in Australia.
“

Anthony Russo, CitySoft Consulting

Joe Gentile, CEO Envisage Business Solutions sees the joint venture between CitySoft and Envisage Business Solutions as a strategic alliance that will raise the profile of the joint venture parties and in particular, will provide a platform upon which to market to the mining and exploration industries.

”
Our joint expertise in these industries, our shared resources and full project team and the natural fit of Sage ERP X3 for these industry sectors should see strong interest and rapid growth in our market share in this region.
“

Joe Gentile, Envisage Business Solutions

Ian Hill, CitySoft Consulting Director – Marketing and Sales, said the joint venture between CitySoft and Envisage combines the best Sage ERP X3 resources in the Asia Pacific region in terms of sales, programming, project management and consulting – positioning CitySoft and Envisage as the logical partner for Sage Business Solutions Australia to direct prospective Sage ERP X3 clients.

For more information please contact Joe Gentile, CEO Envisage Business Solutions or Ian Hill, Director Marketing and Sales CitySoft Consulting.

Joe Gentile CEO – Envisage Business Solutions

Envisage Business Solutions
239 Magill Road
Maylands SA 5069

http://www.ebsol.com.au

Ian Hill Director Marketing and Sales – CitySoft Consulting

CitySoft Consulting
45 Gilby Road, Axxess Corporate Park
Mt. Waverley VIC 3149

http://www.citysoft.net.au

About Sage ERP X3

Sage ERP X3 is a dedicated solution for the mid-market and large companies. Over 2,700 customers representing 150,000 users worldwide already chose Sage ERP X3 because it is easy to use, fast to deploy and cost effective. For more than 10 year Sage ERP X3 has been a proven and comprehensive ERP solution addressing mid to large companies’ specific requirements and challenges in various industries from manufacturing, services to distribution and many more.

Sage ERP X3 is present in 50 countries and counts a network of 1,500 Sage professionals and 150 partners in its ecosystem.

About The Sage Group plc

The Sage Group plc is a leading global supplier of business management software and related products and services, principally for small to medium-sized enterprises. Formed in 1981, Sage was floated on the London Stock Exchange in 1989. Sage has 6.1 million customers and 13,400 employees worldwide. We operate in over 24 countries covering the UK, Europe, North America, South Africa, Australia, India and China.

For further information please visit www.sage.com.

• All-in-one 5.6 Product Update (PU1)- (Accpac56aPU1.zip)

Current Product Updates

• Account Code Change (PU3)- (sg55apu3.zip)
• Accounts Payable (PU3) – (ap55apu3.zip)
• Accounts Receivable (PU3) – (ar55apu3.zip)
• AR Inquiry (PU3)
  • MSSQL – (ur55ampu3.zip)
  • Pervasive – (ur55appu3.zip)
• Customer Number Change (PU2) – (sr55apu2.zip)
• General Ledger (PU3) – (gl55apu3.zip)
• Inventory Control (PU3) – (ic55apu3.zip)
• Item Number Change (PU2) – (si55apu2.zip)
• Lot Tracking (PU3)- (lt55apu3.zip)
• Ops Inquiry (PU3)
  • MSSQL- (uq55ampu3.zip)
  • Pervasive – (uq55appu3.zip)
• Order Entry (PU3) – (oe55apu3.zip)
• Project & Job Costing (PU3) – (pm55apu3.zip)
• Purchase Orders (PU3)- (po55apu3.zip)
• Serialized Inventory (PU3) – (sn55apu3.zip)
• System Manager (PU4) – (sm55apu4.zip)
• Uni Sales Analysis Product (PU3)
  • MSSQL – (ux55ampu3.zip)
  • Pervasive – (ux55appu3.zip)
• Vendor Number Change (PU3) – (sp55apu3.zip)

Version 5.4 Product Updates

ServicePack 4 files available (System Manager Only)

• Return Material Authorization Service Pack 1 – (ra080108.exe)
• System Manager Service Pack 4- (sm54asp4.zip)
• General Ledger Service Pack 2- (gl080423.exe)
• Accounts Receivable Service Pack 3 – (ar080526.exe)
• Accounts Payable Service Pack 3- (ap080526.exe)
• Inventory Control Service Pack 3 – (ic080723.exe)
• Order Entry Service Pack 3 – (oe080723.exe)
• Purchase Order Service Pack 2- (po080605.exe)
• Project & Job Costing Service Pack 2- (pm080507.exe)

There is an automatic “entered by” field in Sage Accpac 5.6 OE orders, Sage Accpac AR invoices and Sage Accpac PO– can be found in the finder’s settings / column selection (at the very end of the list).
Seems useful in the finder, also can print on reports – eg order confirmations, invoices, POs Carries through to the OE Shipment and OE Invoice screens as well (I think it retains the original Order entry person).
It also carries down to AR and AP – and for any direct AR/AP invoices the field captures the entry user as well. Again, could be printed on Invoices, etc.

It is a hidden field initially you need to open the finder:

1. Goto Settings.
2. Columns.
3. Locate the “Entered by” field and Click include (this will move it to the right hand side – the “Selected Fields”).
4. Click “OK”. Then it will be visible on the finder screen

Click here to see the full ad.